I need to set the meeting for next week, but I have not picked a day yet. Monday is out because I have a dentist appointment at 9 AM. I was looking at Tuesday or Wednesday, and both are open on my calendar. I was thinking Tuesday at 1 PM would work better than Wednesday, since I have a report due Thursday morning. I checked with Sam, and he said Tuesday is fine for him too. I will send out the invite tonight and put the time at 1 PM. That way everyone has the full morning to finish other tasks.

I called the office this morning to confirm the room for Thursday. They said the reservation was still open, but I needed to send a new list of attendees by Tuesday. I had the list from last month, so I removed two names and added one more. The total is now eleven people.

I also asked about the projector and the table setup. The room comes with a screen, but the projector has to be requested separately. I filled out that form right after the call. They will send a confirmation email by tomorrow afternoon.

I was comparing the time options again. At first I thought 2 PM would work, but the room is only free after 3 PM on Thursday. I went with 3:30 PM so people have time to get back from lunch and check messages. I will send a short note to everyone about the time change tonight, and then check the room again on Wednesday morning to make sure nothing shifted.